{"id":24067,"date":"2022-07-06T21:47:16","date_gmt":"2022-07-06T19:47:16","guid":{"rendered":"https:\/\/www.alaiko.com\/blog\/the-relevance-of-social-proof-ii-how-to-react-to-negative-customer-reviews-and-avoid-them-altogether\/"},"modified":"2023-04-14T10:54:34","modified_gmt":"2023-04-14T08:54:34","slug":"reacting-negative-reviews","status":"publish","type":"post","link":"https:\/\/www.alaiko.com\/en\/blog\/reacting-negative-reviews\/","title":{"rendered":"The relevance of Social Proof II &#8211; How to react to negative customer reviews and avoid them altogether"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; use_background_color_gradient=&#8221;on&#8221; background_color_gradient_stops=&#8221;rgba(0,0,0,0.54) 0%|rgba(0,0,0,0.81) 100%&#8221; background_color_gradient_overlays_image=&#8221;on&#8221; background_color_gradient_start=&#8221;rgba(0,0,0,0.54)&#8221; background_color_gradient_end=&#8221;rgba(0,0,0,0.81)&#8221; background_image=&#8221;https:\/\/www.alaiko.com\/wp-content\/uploads\/2022\/06\/pexels-yan-krukov-4458386-scaled.jpg&#8221; background_position=&#8221;center_left&#8221; background_blend=&#8221;darken&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;||26px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; header_text_color=&#8221;#FFFFFF&#8221; max_width=&#8221;800px&#8221; module_alignment=&#8221;center&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h1 style=\"text-align: center;\"><span style=\"font-weight: 400;\">The relevance of Social Proof II &#8211; How to react to negative customer reviews and avoid them altogether<\/span><\/h1>\n<h1 style=\"text-align: center;\"><\/h1>\n<h1 style=\"text-align: center;\"><\/h1>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;||0px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_image src=&#8221;https:\/\/www.alaiko.com\/wp-content\/uploads\/2021\/06\/alaiko_carolina_engl.png&#8221; title_text=&#8221;alaiko_carolina_engl&#8221; align=&#8221;center&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; width=&#8221;10%&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;7px|||||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; text_text_color=&#8221;#FFFFFF&#8221; header_text_color=&#8221;#FFFFFF&#8221; header_5_font=&#8221;Avenir LT W01_55 Roman||||||||&#8221; header_5_text_color=&#8221;#FFFFFF&#8221; max_width=&#8221;800px&#8221; module_alignment=&#8221;center&#8221; custom_padding=&#8221;||0px|||&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p style=\"text-align: center;\">by<strong> Carolina Engl <\/strong>\u00a0&#8211; 6 Min Read time<br \/>last updated 06\/07\/2022<\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;||20px||false|false&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;||0px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_cta button_url=&#8221;#TOP&#8221; _builder_version=&#8221;4.19.0&#8243; header_font=&#8221;|700|||||||&#8221; header_font_size=&#8221;30px&#8221; header_line_height=&#8221;1.5em&#8221; body_font=&#8221;||||||||&#8221; body_text_color=&#8221;rgba(0,0,0,0.7)&#8221; body_line_height=&#8221;2em&#8221; use_background_color=&#8221;off&#8221; custom_button=&#8221;on&#8221; button_text_size=&#8221;17px&#8221; button_text_color=&#8221;#ffffff&#8221; button_bg_color=&#8221;#ff6b5a&#8221; button_border_width=&#8221;5px&#8221; button_border_color=&#8221;#ff6b5a&#8221; button_border_radius=&#8221;100px&#8221; button_font=&#8221;Noto Sans|700||on|||||&#8221; button_use_icon=&#8221;off&#8221; text_orientation=&#8221;left&#8221; background_layout=&#8221;light&#8221; max_width=&#8221;800px&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;|||&#8221; custom_padding=&#8221;1px|||||&#8221; header_font_size_tablet=&#8221;&#8221; header_font_size_phone=&#8221;22px&#8221; header_font_size_last_edited=&#8221;on|phone&#8221; button_text_color_hover=&#8221;#ffffff&#8221; button_border_color_hover=&#8221;#ff9e59&#8243; button_bg_color_hover=&#8221;#ff9e59&#8243; global_colors_info=&#8221;{}&#8221; button_text_size__hover_enabled=&#8221;off&#8221; button_one_text_size__hover_enabled=&#8221;off&#8221; button_two_text_size__hover_enabled=&#8221;off&#8221; button_text_color__hover_enabled=&#8221;on&#8221; button_text_color__hover=&#8221;#ffffff&#8221; button_one_text_color__hover_enabled=&#8221;off&#8221; button_two_text_color__hover_enabled=&#8221;off&#8221; button_border_width__hover_enabled=&#8221;off&#8221; button_one_border_width__hover_enabled=&#8221;off&#8221; button_two_border_width__hover_enabled=&#8221;off&#8221; button_border_color__hover_enabled=&#8221;on&#8221; button_border_color__hover=&#8221;#ff9e59&#8243; button_one_border_color__hover_enabled=&#8221;off&#8221; button_two_border_color__hover_enabled=&#8221;off&#8221; button_border_radius__hover_enabled=&#8221;off&#8221; button_one_border_radius__hover_enabled=&#8221;off&#8221; button_two_border_radius__hover_enabled=&#8221;off&#8221; button_letter_spacing__hover_enabled=&#8221;off&#8221; button_one_letter_spacing__hover_enabled=&#8221;off&#8221; button_two_letter_spacing__hover_enabled=&#8221;off&#8221; button_bg_color__hover_enabled=&#8221;on&#8221; button_bg_color__hover=&#8221;#ff9e59&#8243; button_one_bg_color__hover_enabled=&#8221;off&#8221; button_two_bg_color__hover_enabled=&#8221;off&#8221;]<\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">A brief recap: In the previous article, we analyzed that bad customer reviews are pure poison for the reputation of every online store and have a direct impact on sales. This is because 88 percent of all consumers rely on the reviews of other customers; stores with poor reputations are deliberately avoided.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">Furthermore, we have recognized that there are two main reasons for negative reviews: Internal reasons, which are usually related to product quality and can be remedied directly by taking the initiative, and external reasons, whose roots usually lie in fulfillment.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">If, for example, the current stock level is not communicated in real time between the fulfillment provider and the eCommerce store, customers may order an out-of-stock item. This leads to delays in delivery, which annoys shoppers. Customer support, on the other hand, does not know the cause of the difficulties and is therefore unable to react in time and rectify the situation.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">These and similar problems present eCommerce stores with a major challenge, because apart from a change of fulfillment partner, at first glance they seem to have few levers at their disposal to remove these external obstacles.<\/span><\/p>\n<p style=\"text-align: left;\"><em><span style=\"font-weight: 400;\">However, there is a better way than terminating a relationship that may have lasted for years. In this article, we will show you what this looks like and how you can react with a positive response to negative criticism.<\/span><\/em><\/p>\n<p style=\"text-align: left;\">\u00a0<\/p>\n<p>[\/et_pb_cta][et_pb_image src=&#8221;https:\/\/www.alaiko.com\/wp-content\/uploads\/2022\/06\/pexels-yan-krukov-4458386-scaled.jpg&#8221; title_text=&#8221;pexels-yan-krukov-4458386&#8243; admin_label=&#8221;Bild&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; background_enable_image=&#8221;off&#8221; max_width=&#8221;800px&#8221; module_alignment=&#8221;center&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][et_pb_cta button_url=&#8221;#TOP&#8221; _builder_version=&#8221;4.19.0&#8243; header_font=&#8221;|700|||||||&#8221; header_font_size=&#8221;30px&#8221; header_line_height=&#8221;1.5em&#8221; body_font=&#8221;||||||||&#8221; body_text_color=&#8221;rgba(0,0,0,0.7)&#8221; body_line_height=&#8221;2em&#8221; use_background_color=&#8221;off&#8221; custom_button=&#8221;on&#8221; button_text_size=&#8221;17px&#8221; button_text_color=&#8221;#ffffff&#8221; button_bg_color=&#8221;#ff6b5a&#8221; button_border_width=&#8221;5px&#8221; button_border_color=&#8221;#ff6b5a&#8221; button_border_radius=&#8221;100px&#8221; button_font=&#8221;Noto Sans|700||on|||||&#8221; button_use_icon=&#8221;off&#8221; text_orientation=&#8221;left&#8221; background_layout=&#8221;light&#8221; max_width=&#8221;800px&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;|||&#8221; custom_padding=&#8221;1px|||||&#8221; header_font_size_tablet=&#8221;&#8221; header_font_size_phone=&#8221;22px&#8221; header_font_size_last_edited=&#8221;on|phone&#8221; button_text_color_hover=&#8221;#ffffff&#8221; button_border_color_hover=&#8221;#ff9e59&#8243; button_bg_color_hover=&#8221;#ff9e59&#8243; global_colors_info=&#8221;{}&#8221; button_text_size__hover_enabled=&#8221;off&#8221; button_one_text_size__hover_enabled=&#8221;off&#8221; button_two_text_size__hover_enabled=&#8221;off&#8221; button_text_color__hover_enabled=&#8221;on&#8221; button_text_color__hover=&#8221;#ffffff&#8221; button_one_text_color__hover_enabled=&#8221;off&#8221; button_two_text_color__hover_enabled=&#8221;off&#8221; button_border_width__hover_enabled=&#8221;off&#8221; button_one_border_width__hover_enabled=&#8221;off&#8221; button_two_border_width__hover_enabled=&#8221;off&#8221; button_border_color__hover_enabled=&#8221;on&#8221; button_border_color__hover=&#8221;#ff9e59&#8243; button_one_border_color__hover_enabled=&#8221;off&#8221; button_two_border_color__hover_enabled=&#8221;off&#8221; button_border_radius__hover_enabled=&#8221;off&#8221; button_one_border_radius__hover_enabled=&#8221;off&#8221; button_two_border_radius__hover_enabled=&#8221;off&#8221; button_letter_spacing__hover_enabled=&#8221;off&#8221; button_one_letter_spacing__hover_enabled=&#8221;off&#8221; button_two_letter_spacing__hover_enabled=&#8221;off&#8221; button_bg_color__hover_enabled=&#8221;on&#8221; button_bg_color__hover=&#8221;#ff9e59&#8243; button_one_bg_color__hover_enabled=&#8221;off&#8221; button_two_bg_color__hover_enabled=&#8221;off&#8221;]<\/p>\n<h2 style=\"text-align: left;\"><span style=\"font-weight: 400;\">Proactive and the right timing: How to avoid bad customer reviews through fulfillment<\/span><\/h2>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">To get straight to the point: The solution to prevent negative criticism due to logistics errors is digital. Because where there are lengthy phone calls between the store and the fulfiller, possibly faxes are sent, and the height of digitization is an email with an Excel sheet attached, there are inevitably delays, communication problems, and ultimately bad reviews.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">Therefore, the fulfillment provider of your choice should definitely offer &#8211; or switch to &#8211; a tool that creates full transparency and control over all warehouse and logistics processes, synchronizes data in real time, and automatically provides stakeholders with all relevant information.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">Let&#8217;s look at three typical use cases for better visualization:<\/span><\/p>\n<p style=\"text-align: left;\">\n<h3 style=\"text-align: left;\"><span style=\"font-weight: 400;\">#1 A product is out-of-stock<\/span><\/h3>\n<p style=\"text-align: left;\"><b>The standard without a tool:<\/b><span style=\"font-weight: 400;\">In the store, the item in question is marked as available. A customer buys it and waits anxiously for its delivery &#8211; unfortunately in vain. At best, the shipment is delayed, or it may not be delivered at all in the foreseeable future. However, this information does not reach the customer until days after the order has been received. <\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">The result is a frustrated customer who withdraws all trust from the store in question and is desperate to vent his disappointment. A bad rating is as good as certain.<\/span><\/p>\n<p style=\"text-align: left;\"><b>Ideal solution with a tool: <\/b><span style=\"font-weight: 400;\">If the store and warehouse are automatically synchronized with the software, this mishap is almost impossible. Items that are currently out of stock are removed from the store in real time, or a notice is displayed that indicates longer delivery times or allows interested parties to be informed about availability again.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">If a particularly sought-after item is sold out of stock due to extremely high demand &#8211; think, for example, of the run on high-tech electronics and the current chip shortage &#8211; nothing is lost. All parties involved, from customer support to the customer, are notified immediately and automatically of the problem and can react accordingly, or do not experience a disappointing and fruitless wait.<\/span><\/p>\n<p style=\"text-align: left;\">\n<h3 style=\"text-align: left;\"><span style=\"font-weight: 400;\">#2 A shipment is delayed<\/span><\/h3>\n<p style=\"text-align: left;\">\n<p style=\"text-align: left;\"><b>The standard without a tool: <\/b><span style=\"font-weight: 400;\">If unforeseen delivery problems occur, perhaps because the goods are stuck in customs clearance or a pandemic and a damaged container freighter are keeping the world on tenterhooks, the most customers have available in the standard case is a tracking ID from the carrier.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">The status of this ID usually does not change in the event of problems; for days it simply says &#8220;Your package is on its way to you\u201d. The irritated customer has no choice but to contact the supplier or the store&#8217;s customer support. However, no further information is available there either. The customer service department can&#8217;t do anything more than call after the shipment itself. This not only ties up valuable working time, but also results in frustrated shoppers and poor ratings.<\/span><\/p>\n<p style=\"text-align: left;\"><b>Ideal solution with a tool: <\/b><span style=\"font-weight: 400;\">The situation is much better if the fulfillment provider itself has a system that maps the status of each shipment, automatically detects delays and informs on them immediately.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">Either an e-mail could be sent directly to the buyer, explaining the cause of the delay and giving a new delivery date. Or the customer support team is notified. The latter then immediately contacts the customer in person, proactively informs him or her of the difficulties and possibly offers compensation.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">The second approach is somewhat more complex, but leads to an even better customer experience and thus to good ratings. However, both solutions safely prevent negative reviews.<\/span><\/p>\n<p style=\"text-align: left;\">\n<h3 style=\"text-align: left;\"><span style=\"font-weight: 400;\">#3 Timing of an evaluation prompt<\/span><\/h3>\n<p style=\"text-align: left;\">\n<p style=\"text-align: left;\"><b>The standard without a tool: <\/b><span style=\"font-weight: 400;\">Without intelligent software, evaluation prompts are sent on a fixed schedule, for example, three days after the item is shipped. If this message then reaches the buyer before the purchased item due to unforeseen difficulties, it is a sign of unprofessional service.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">Because, let&#8217;s not kid ourselves, in such a case the customer will feel quite fooled. He&#8217;s still waiting for his order, but he&#8217;s supposed to write about what he thought of his shopping experience? He certainly won&#8217;t leave any friendly words with five stars. Quite the opposite.<\/span><\/p>\n<p style=\"text-align: left;\"><b>Ideal solution with a tool: <\/b><span style=\"font-weight: 400;\">It&#8217;s a different story if your fulfiller can track the status of each delivery with pinpoint accuracy and is automatically notified when a shipment reaches its final destination.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">Because this allows perfect timing for sending the evaluation request. Not too early and possibly even before the goods arrive, nor too late when the customer has long since mentally finished with their shopping experience, but shortly after the delivery has been received. In this way, the buyer is still aware of the process, and at the same time has enough time to take a good look at his new possession. A good rating is as good as certain.<\/span><b style=\"font-size: 16px;\"><\/b><\/p>\n<p style=\"text-align: left;\">\n<h2 style=\"text-align: left;\"><span style=\"font-weight: 400;\">In the worst case scenario: Responding correctly to a bad review<\/span><\/h2>\n<p style=\"text-align: left;\">\n<p>[\/et_pb_cta][et_pb_image src=&#8221;https:\/\/www.alaiko.com\/wp-content\/uploads\/2022\/06\/pexels-monstera-9429448-scaled.jpg&#8221; title_text=&#8221;pexels-monstera-9429448&#8243; admin_label=&#8221;Bild&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; background_image=&#8221;https:\/\/www.alaiko.com\/wp-content\/uploads\/2021\/09\/Gastartikel_ecosistant_Bild_2-scaled.jpg&#8221; max_width=&#8221;800px&#8221; module_alignment=&#8221;center&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][et_pb_cta button_url=&#8221;#TOP&#8221; _builder_version=&#8221;4.19.0&#8243; header_font=&#8221;|700|||||||&#8221; header_font_size=&#8221;30px&#8221; header_line_height=&#8221;1.5em&#8221; body_font=&#8221;||||||||&#8221; body_text_color=&#8221;rgba(0,0,0,0.7)&#8221; body_line_height=&#8221;2em&#8221; use_background_color=&#8221;off&#8221; custom_button=&#8221;on&#8221; button_text_size=&#8221;17px&#8221; button_text_color=&#8221;#ffffff&#8221; button_bg_color=&#8221;#ff6b5a&#8221; button_border_width=&#8221;5px&#8221; button_border_color=&#8221;#ff6b5a&#8221; button_border_radius=&#8221;100px&#8221; button_font=&#8221;Noto Sans|700||on|||||&#8221; button_use_icon=&#8221;off&#8221; text_orientation=&#8221;left&#8221; background_layout=&#8221;light&#8221; max_width=&#8221;800px&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;|||&#8221; custom_padding=&#8221;1px|||||&#8221; header_font_size_tablet=&#8221;&#8221; header_font_size_phone=&#8221;22px&#8221; header_font_size_last_edited=&#8221;on|phone&#8221; button_text_color_hover=&#8221;#ffffff&#8221; button_border_color_hover=&#8221;#ff9e59&#8243; button_bg_color_hover=&#8221;#ff9e59&#8243; global_colors_info=&#8221;{}&#8221; button_text_size__hover_enabled=&#8221;off&#8221; button_one_text_size__hover_enabled=&#8221;off&#8221; button_two_text_size__hover_enabled=&#8221;off&#8221; button_text_color__hover_enabled=&#8221;on&#8221; button_text_color__hover=&#8221;#ffffff&#8221; button_one_text_color__hover_enabled=&#8221;off&#8221; button_two_text_color__hover_enabled=&#8221;off&#8221; button_border_width__hover_enabled=&#8221;off&#8221; button_one_border_width__hover_enabled=&#8221;off&#8221; button_two_border_width__hover_enabled=&#8221;off&#8221; button_border_color__hover_enabled=&#8221;on&#8221; button_border_color__hover=&#8221;#ff9e59&#8243; button_one_border_color__hover_enabled=&#8221;off&#8221; button_two_border_color__hover_enabled=&#8221;off&#8221; button_border_radius__hover_enabled=&#8221;off&#8221; button_one_border_radius__hover_enabled=&#8221;off&#8221; button_two_border_radius__hover_enabled=&#8221;off&#8221; button_letter_spacing__hover_enabled=&#8221;off&#8221; button_one_letter_spacing__hover_enabled=&#8221;off&#8221; button_two_letter_spacing__hover_enabled=&#8221;off&#8221; button_bg_color__hover_enabled=&#8221;on&#8221; button_bg_color__hover=&#8221;#ff9e59&#8243; button_one_bg_color__hover_enabled=&#8221;off&#8221; button_two_bg_color__hover_enabled=&#8221;off&#8221;]<\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">With the help of an appropriate software, it is possible for you and your fulfiller to prevent the typical causes of a negative review from arising in the first place. However, if something does go wrong and a customer leaves a bad review, you need to respond appropriately.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">Under no circumstances should the criticism go unanswered. Because with the right feedback, you not only suggest to potential buyers that you take the concerns of your customers seriously; many a negative review can be turned into a positive one with a good response.<\/span><\/p>\n<p style=\"text-align: left;\">\u00a0<\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">Pay particular attention to the following:<\/span><\/p>\n<ul style=\"text-align: left;\">\n<li style=\"font-weight: 400; text-align: justify;\" aria-level=\"1\"><b>Always respond personally: <\/b><span style=\"font-weight: 400;\">never give disgruntled customers a standardized answer made up of text modules, but instead explicitly address the stated problem.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: justify;\" aria-level=\"1\"><b>Take responsibility:<\/b><span style=\"font-weight: 400; text-align: justify;\"> Whoever is to blame for the misery, the customer is king. Ask for an apology for the circumstances that have arisen, even if you are not the cause.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: justify;\" aria-level=\"1\"><b>Provide reasons:<\/b><span style=\"font-weight: 400;\"> Don&#8217;t leave your apology in empty space, but explain why something went wrong. People respond much more understandingly when they understand their counterpart&#8217;s motives.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: justify;\" aria-level=\"1\"><b>Present a solution: <\/b><span style=\"font-weight: 400;\">Asking for forgiveness is only the first step; the next step is to present a solution. What this looks like depends, of course, on the problem described. If a shipment is lost in the mail, for example, you can offer to resend the goods.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: justify;\" aria-level=\"1\"><b>Offer compensation: <\/b><span style=\"font-weight: 400;\"> Sometimes it really is too late for a solution. Then tempers can be calmed by offering a small compensation, such as a free item or a voucher.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: justify;\" aria-level=\"1\"><b>Show willingness to improve:<\/b><span style=\"font-weight: 400;\"> No one wants to experience the same debacle twice. Therefore, wherever possible, explain how you will avoid repeating the problem in the future.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: justify;\" aria-level=\"1\"><b>Express gratitude:<\/b><span style=\"font-weight: 400;\"> Even if criticism hurts, gratitude for feedback is an important part of any successful response. Therefore, conclude your text with appropriate wording.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: justify;\" aria-level=\"1\"><b>Speed counts:<\/b><span style=\"font-weight: 400;\"> If you delay too long with your response, no customer in the world will be interested in giving you a positive review after all. You should respond after seven days at the latest.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: left;\">\u00a0<\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">A good response to a negative review might look like this:<\/span><\/p>\n<p style=\"text-align: left;\"><i><span style=\"font-weight: 400;\">Dear Mike,<\/span><\/i><\/p>\n<p style=\"text-align: left;\"><i><span style=\"font-weight: 400;\">Please accept our apologies that the Nontondo game console you ordered did not arrive in time for Christmas. We understand how great the disappointment of your children must have been. <strong>(Empathic Apology)<\/strong><\/span><\/i><\/p>\n<p style=\"text-align: left;\"><i><span style=\"font-weight: 400;\">Unfortunately, the shipping volume is huge, especially in the run-up to Christmas, and our carrier &#8211; additionally weakened by Corona &#8211; was not able to deliver as quickly as it normally does.<strong> (Reason)<\/strong><\/span><\/i><\/p>\n<p style=\"text-align: left;\"><i><span style=\"font-weight: 400;\">As a small compensation we took the liberty to send a credit card for the Nontondo e-shop on its way to you. Perhaps this small gesture will console your children a little about the lost time. <strong>(Reparation)<\/strong><\/span><\/i><\/p>\n<p style=\"text-align: left;\"><i><span style=\"font-weight: 400;\">In any case, thank you for your honest feedback and we will work with additional parcel services for next Christmas. <strong>(Thanks &amp; Reparation)<\/strong><\/span><\/i><\/p>\n<p style=\"text-align: left;\"><i><span style=\"font-weight: 400;\">Many greetings<\/span><\/i><\/p>\n<p style=\"text-align: left;\"><i><span style=\"font-weight: 400;\">Lisa, Customer Service<\/span><\/i><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">In your reply, always make sure not to include any of the customer&#8217;s personal information. Also, do not include the name of your own company, because search engines might pick it up and play the negative review directly in the front results.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">Of course, answering every single review personally is a time-consuming task for your customer support. But here, too, the automating software helps. Because where fewer standard cases have to be processed, there&#8217;s much more time for personal handling of the difficult ones.<\/span><\/p>\n<h2 style=\"text-align: left;\"><span style=\"font-weight: 400;\">Digital is the solution to better customer feedback<\/span><\/h2>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">The best way to get more positive reviews is to use a smart digital solution for your fulfillment. It enables your customer support to respond promptly and proactively, while providing customers with all the information they need.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">As a result, and thanks to the automation of repetitive tasks, far fewer tickets end up on your customer support desk, freeing them up to take on the really complicated cases. The result is more positive reviews or previously negative reviews that can be turned around with a good response.<\/span><\/p>\n<p style=\"text-align: left;\">\u00a0<\/p>\n<p>[\/et_pb_cta][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.16&#8243; custom_margin=&#8221;|auto|-846px|auto||&#8221; custom_padding=&#8221;||0px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_cta button_url=&#8221;#TOP&#8221; _builder_version=&#8221;4.16&#8243; header_font=&#8221;|700|||||||&#8221; header_font_size=&#8221;30px&#8221; header_line_height=&#8221;1.5em&#8221; body_font=&#8221;||||||||&#8221; body_text_color=&#8221;rgba(0,0,0,0.7)&#8221; body_line_height=&#8221;2em&#8221; use_background_color=&#8221;off&#8221; custom_button=&#8221;on&#8221; button_text_size=&#8221;17px&#8221; button_text_color=&#8221;#ffffff&#8221; button_bg_color=&#8221;#ff6b5a&#8221; button_border_width=&#8221;5px&#8221; button_border_color=&#8221;#ff6b5a&#8221; button_border_radius=&#8221;100px&#8221; button_font=&#8221;Noto Sans|700||on|||||&#8221; button_use_icon=&#8221;off&#8221; text_orientation=&#8221;left&#8221; background_layout=&#8221;light&#8221; max_width=&#8221;800px&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;|||&#8221; custom_padding=&#8221;2px|||||&#8221; header_font_size_tablet=&#8221;&#8221; header_font_size_phone=&#8221;22px&#8221; header_font_size_last_edited=&#8221;on|phone&#8221; button_text_color_hover=&#8221;#ffffff&#8221; button_border_color_hover=&#8221;#ff9e59&#8243; button_bg_color_hover=&#8221;#ff9e59&#8243; global_colors_info=&#8221;{}&#8221; button_text_size__hover_enabled=&#8221;off&#8221; button_one_text_size__hover_enabled=&#8221;off&#8221; button_two_text_size__hover_enabled=&#8221;off&#8221; button_text_color__hover_enabled=&#8221;on&#8221; button_text_color__hover=&#8221;#ffffff&#8221; button_one_text_color__hover_enabled=&#8221;off&#8221; button_two_text_color__hover_enabled=&#8221;off&#8221; button_border_width__hover_enabled=&#8221;off&#8221; button_one_border_width__hover_enabled=&#8221;off&#8221; button_two_border_width__hover_enabled=&#8221;off&#8221; button_border_color__hover_enabled=&#8221;on&#8221; button_border_color__hover=&#8221;#ff9e59&#8243; button_one_border_color__hover_enabled=&#8221;off&#8221; button_two_border_color__hover_enabled=&#8221;off&#8221; button_border_radius__hover_enabled=&#8221;off&#8221; button_one_border_radius__hover_enabled=&#8221;off&#8221; button_two_border_radius__hover_enabled=&#8221;off&#8221; button_letter_spacing__hover_enabled=&#8221;off&#8221; button_one_letter_spacing__hover_enabled=&#8221;off&#8221; button_two_letter_spacing__hover_enabled=&#8221;off&#8221; button_bg_color__hover_enabled=&#8221;on&#8221; button_bg_color__hover=&#8221;#ff9e59&#8243; button_one_bg_color__hover_enabled=&#8221;off&#8221; button_two_bg_color__hover_enabled=&#8221;off&#8221;]<\/p>\n<p><i><span style=\"font-weight: 400;\">Cover image by Yan Krukov. More images by Monstera.<\/span><\/i>\u00a0<\/p>\n<p>[\/et_pb_cta][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=&#8221;1_2,1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; max_width=&#8221;800px&#8221; custom_padding=&#8221;||0px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_testimonial portrait_url=&#8221;https:\/\/www.alaiko.com\/wp-content\/uploads\/2021\/06\/alaiko_carolina_engl.png&#8221; quote_icon=&#8221;off&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; body_text_color=&#8221;#000000&#8243; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><span style=\"font-weight: 400;\"><b>Carolina Engl<\/b><\/span><\/p>\n<p><span style=\"font-weight: 400;\">Content Marketing Manager\u00a0<\/span><\/p>\n<p>[\/et_pb_testimonial][\/et_pb_column][et_pb_column type=&#8221;1_2&#8243; 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We show you how to avoid them effectively.<\/p>\n","protected":false},"author":1,"featured_media":20262,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[65,66,68],"tags":[],"dipi_cpt_category":[],"class_list":["post-24067","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-e-commerce-en","category-fulfillment","category-home-en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to react to negative customer reviews and avoid them altogether<\/title>\n<meta name=\"description\" content=\"Negative reviews due to fulfillment problems can jeopardize the reputation of any online store. 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